EXPO PACK’S PRIVACY POLICY
Last Updated: May 2025
1. IDENTITY AND ADDRESS OF THE RESPONSIBLE.
This Privacy Notice (hereinafter, the "Notice") establishes the terms and conditions by virtue of which EXPO PACK MÉXICO, SA DE CV, commercially known as "EXPO PACK", to which we will refer hereinafter under that denomination, whose address to hear and receive notifications, as well as for any communication hereunder, is located at Homero 418 Piso 3, Col. Chapultepec Morales, CP 11570, Mexico City, in its capacity as Responsible, will process personal data that concern you as the owner of your personal data, in order to protect your privacy and your right to informative self-determination, as provided in the Federal Law on Protection of Personal Data Held by Private Parties (hereinafter, the "LFPDP" ), its Regulations and the Guidelines of the Privacy Notice issued by the Ministry of Economy (the "Regulations").
2. PERSONAL DATA THAT WE COLLECT AND PROCESS.
At EXPO PACK we collect and process the personal data indicated below depending on your relationship with EXPO PACK:
1. If you are a guest, prospect, client and / or exhibitor:
A. Identification and contact data, including:
i. Full name;
ii. full address;
iii. Phone (home or office);
iv. Cell-phone number;
v. E-mail;
vi. Photograph,
vii. videos; and
viii. Audio.
B. Data to access EXPO PACK services, including:
i. Password and user number managed on the EXPO PACK website to access our online services.
C. Tax data, including:
i. Tax ID;
ii. Folio of the Federal Taxpayers Registry key,
iii. Tax residence; and
iv. tax regime.
D. Bank details, including:
i. Cardholder Name;
ii. credit and / or debit card number;
iii. card expiration date;
iv. type of card;
v. security code;
vi. CLABE;
vii. Bank account number;
viii. firm; and
ix. home bank.
E. Employment data, including:
i. Employer; and
ii. Position;
F. Demographic information.
G. Data you provide through our AI chatbot, including your email address and message content.
2. If you are a supplier (personal tax regime):
A. Information and contact details, including:
i. Full name;
ii. full address;
iii. landline phone (home or office);
iv. cell phone;
v. email.
B. Tax data, including:
i. Tax ID;
ii. Folio of the Federal Taxpayers Registry (Tax ID);
iii. tax residence; and
iv. tax regime.
C. Bank details, including:
i. personal data related to the payment method;
ii. Name of owner;
iii. Bank account number;
iv. CLABE; Y
v. home bank.
D. Employment data, including:
i. Employer; and
ii. Position;
E. Demographic information.
3. Data from automatic capture tools and public access sources:
A. Personal data collected by automatic capture tools on EXPO PACK websites, including:
i. Data about the type of browser you use;
ii. language you use;
iii. means of identifying the session with our websites;
iv. passwords to access the EXPO PACK website;
v. access times,
vi. the IP address;
vii. browser type; Y
viii. operating system of the computer system or device that you used to access the EXPO PACK website;
ix. interaction with our emails and our website.
xvi. Respond to inquiries you submit via our AI chatbot.
B. Personal data that is part of an automated decision-making process:
i. EXPO PACK does not process your personal data in automated decision-making processes without the intervention of the assessment of natural persons.
ii. Personal data from publicly accessible sources and received via consented transfers;
C. Data from public records, directories, social networks and other legal sources available in the market:
i. Personal data from social networks: EXPO PACK may collect and process personal data and information that you have shared on social networks, particularly that which you have shared in the EXPO PACK profile on said social networks, as provided by the terms and conditions of use and the policies and statements thereof.
The personal data described in the afore mentioned sections of this section are collected by:
I. the use of printed formats or documents;
II. the use of emails;
III. the voluntary provision of information and personal data via our website; Y
IV. the use of publicly accessible sources and other sources available on the market.
In the event that you have provided contact details of third parties that you establish as references, family members or financial dependents, you guarantee that you have their authorization to provide such data, including the applicable personal data, where appropriate, and you are responsible for communicating to said persons about the terms and reasons why we will contact you and, where appropriate, the processing of your personal data in accordance with this Notice, as well as the means to know the full content of the same. Additionally, by your consent to this Notice, you authorize EXPO PACK to contact said people.
3. PURPOSES
At EXPO PACK we treat your personal data in order to carry out the activities and procedures focused on complying with the obligations originated and derived from any commercial and / or legal relationship that we establish with you and that we consider primary purposes, which are:
A. For Guests, Prospects, Clients and Exhibitors:
i. Register in their databases and directories of guests, prospects, clients, and / or exhibitors;
ii. Register in their temporary database of guests, prospects, clients and / or exhibitors;
iii. Register in their visitor database;
iv. Manage and administer events;
v. Monitor and control your access to events;
vi. Manage your security at EXPO PACK events, including video recording of activities and the management of security incidents;
vii. Facilitate the sending of invitations from our exhibitors to their guests for EXPO PACK events;
viii. Prepare your badge for access to events;
ix. Manage the sending of badges to your home (hiring courier companies);
x. Manage the payment of services by means of payment card;
xi. Manage the username and password to authenticate the identity of exhibitors and VIP visitors, in order to allow them to use online services and their tools, including the Exhibitors Manual;
xii. Carry out the administrative management of the event - payments, technical assistance and operations, and
xiii. Prepare and deliver tax receipts.
xiv. Allow the management, administration and security of your personal data, and
xv. Maintain physical, electronic and procedural safeguards of your personal data in terms of the applicable legislation and regulation.
B. For natural persons Suppliers:
i. Allow access to our facilities;
ii. Manage the information of our suppliers to keep our databases updated;
iii. Manage the commercial relationship with our suppliers in the selection and contracting process,
iv. management of requests for purchase and / or contracting orders;
v. Accredit your identity and verify the information you provide us;
vi. Integrate the files and generate your online profile;
vii. Manage the payment of your invoices and / or fee receipts;
viii. Withhold the corresponding taxes;
ix. Allow the management, administration and security of your personal data;
x. Monitor and control the physical access of suppliers to the EXPO PACK facilities and its events;
xi. Monitor and control physical and logical access to the technological and security resources of EXPO PACK, including the video recording of activities;
xii. Manage security incidents, and
xiii. Maintain physical, electronic and procedural safeguards of your personal data in terms of the applicable legislation and regulation.
Additionally, we will treat your personal data for other secondary purposes, which do not originate or are necessary for the commercial and / or legal relationship that we establish with you, which are:
A. For Guests, Prospects, Clients and Exhibitors:
i. Send you newsletters and information via printed and electronic media about EXPO PACK events, invitations, promotions, services and products, as well as other fairs or events in Mexico and / or abroad of suppliers, exhibitors and / or sponsors that we estimate from your interest;
ii. Send you communications for marketing, advertising or commercial prospecting purposes related to EXPO PACK events, either through printed or electronic means;
iii. Carry out market studies and for statistical purposes;
iv. Share your information with sponsors or exhibitors of events organized by EXPO PACK and/or related companies.
v. Share your information with sponsors or exhibitors of EXPO PACK events that we believe may be of interest to you;
B. For Suppliers (natural persons):
i. Prepare comparative market studies;
ii. Manage the Service Provider Service;
iii. Manage your history of operations;
iv. Address your comments, suggestions, complaints and clarifications;
v. Manage the sending of communications with advertising, notices, messages, news, invitations to events and meetings, whether through print, electronic, telephone and / or face-to-face means for advertising, promotional, commercial prospecting or marketing purposes, unless expressly state your wish not to receive them.
4. CONSENT OF THE HOLDER.
For purposes of the provisions of the Ordinances, through this channel you state that:
i. This Notice has been made known to you by EXPO PACK prior to the collection and / or processing of your personal data;
ii. You have read, understood and agreed to the terms set forth in this Notice for the collection and processing of your patrimonial and / or financial data, so, in case of supplying them, you will include your name and signature at the bottom of this document, or Well, you will express your consent through the dialog windows enabled on our websites. The foregoing, based on articles 8 and 9 of the LFPDP and articles 11, 12, 14, 15, 16 of the Regulations, without prejudice to the cases of exception provided for in articles 10 and 37 of the LFPDP that empower us to treat your personal data and transfer them to be able to comply with our obligations in legal, contractual terms, or by virtue of the legal, present and / or future relationship that we have or that we have with you.
5. TRANSFERS OF DATA TO THIRD PARTIES.
EXPO PACK may use your personal data to offer you, where appropriate, other services directly or through its commercial allies, in Mexico and / or abroad, or through third parties subcontracted for this purpose.
By virtue of the foregoing, EXPO PACK may transfer your personal data within the national territory or abroad, in accordance with the following:
A. To government authorities, agencies or entities, in compliance with or in relation to the obligations of EXPO PACK contemplated in the applicable legislation, its subsidiaries and / or affiliates, as well as in compliance with requirements made to them;
B. To authorities, agencies or government entities, when the transfer is officially required and / or necessary for the recognition, exercise or defense of an EXPO PACK right in a judicial process;
C. To third party acquirers, derived from a corporate restructuring of EXPO PACK, including, the merger, consolidation, sale, liquidation or transfer of assets, when the transfer is necessary for the maintenance or fulfillment of the relationship between you and EXPO PACK;
D. To advisors, suppliers and service providers of EXPO PACK, when the transfer is necessary for the maintenance or fulfillment of the relationship between you and EXPO PACK; and
E. Based on the other assumptions established in the Regulations, which do not require your consent;
F. To national or foreign third parties who participate as exhibitors of events registered in PULSO EXPO PACK, as well as in fairs, exhibitions and events of EXPO PACK, for the purpose of marketing, advertising, promotion, commercial prospecting, with the understanding that all registrants of PULSO EXPO PACK must adhere to the Virtual Code of Conduct. Please review and note that EXPO PACK, PMMI and PMMI Media Group reserve the right to deactivate your MyConnects Planner at any time if there is a violation of these rules; and
G. To third parties that may send you promotions of other goods or services related to the services described in the previous sections.
With the exception of those mentioned in subsections (f) and (g), the aforementioned transfers do not require your consent in accordance with the Regulations of this numeral; If you do not express your refusal for said transfer, which you can do from this moment by sending an email to [email protected], in accordance with what is established later in this paragraph, we will understand that you have given us your consent.
Third party recipients of your personal data are obliged, by virtue of the corresponding contract, to maintain the confidentiality of the personal data supplied by EXPO PACK and to observe this Notice. In addition to the provisions above, EXPO PACK may transfer your personal data to the companies indicated in the following table: